One great feature of Excel is the ability to make macros that can do repeatable tasks. For example, you have a spreadsheet that you use each month, every month you populate the spreadsheet with new data, so every month you want to delete the data from the previous month. An Excel macro, combined with a button can help with that.
Excel’s macro recording feature allows you to automate common tasks by creating a record of the steps that you take. You can then play back the macro to perform the same steps again in the future. This can be a useful way to save time and improve efficiency.
To record a macro that will delete the contents of column A apart from the first row, follow these steps:
- Click the “View” tab and then click the “Macros” button in the “Macros” group.
- In the “Macros” dialog box, click the “Record Macro” button.
- In the “Record Macro” dialog box, enter a name for the macro and select a shortcut key if desired. You can also specify where you want to store the macro. It is a good idea to store the macro in a personal macro workbook so that it is available in all of your Excel files.
- Click the “OK” button to start recording the macro.
- Perform the following steps:
Select the cells in column A that you want to delete, starting from the second row.
Press the “Delete” key to delete the contents of the cells.
- Click the “Stop Recording” button in the “Macros” group to stop the recording.
Attach your macro to a button
To attach the macro to a button, follow these steps:
- On the “Insert” tab, click the “Shapes” button in the “Illustrations” group.
- From the drop-down menu, select the type of button that you want to create. You can choose from a variety of shapes, including rectangles, circles, and arrows.
- Click and drag on the sheet to draw the button. You can adjust the size of the button by clicking and dragging the handles that appear around the edges of the button.
- Right-click the button and select “Assign Macro” from the context menu.
- In the “Assign Macro” dialog box, select the macro that you want to run when the button is clicked. In this case, select the macro that you recorded earlier.
- Click the “OK” button to close the dialog box.
That’s it! You now have a button on your sheet that you can use to delete the contents of column A apart from the first row.